ADMINISTRATIVE ASSISTANT – DISCOUNTED VEHICLE AGENCY
Location: Lilongwe
The Administrative Assistant plays a crucial role in ensuring the seamless daily operations of the office by managing various clerical, organizational, and communication responsibilities. Key tasks involve meticulous calendar management, meeting coordination, handling phone calls, drafting professional emails, arranging travel logistics, and maintaining both electronic and physical filing systems. This position also frequently involves welcoming visitors, managing office supplies, and preparing essential reports or presentations.
Key Responsibilities:
- Communication Management: Professionally answer and direct client phone calls, manage email correspondence, and handle incoming and outgoing mail.
- Calendar & Travel Management: Plan and coordinate vehicle collection trips from the port, including the assignment of necessary drivers.
- Document Preparation: Utilize our data management system to accurately produce invoices, receipts, and delivery orders.
- Meeting Support: Greet visitors and effectively facilitate the planning and organization of meetings.
Required Skills & Qualifications:
- Communication: Possess excellent written and verbal communication abilities.
- Social Media Proficiency: Demonstrate flexibility and skill in managing social media platforms, including Facebook, Instagram, and TikTok.
- Technical Proficiency: Mastery of office software and data management systems, specifically including the MS Office Suite (Word, Excel).
- Qualification: A Diploma in Business Administration.
- Organization and Time Management: Exceptional organizational skills and strong time management capabilities, with a proven ability to prioritize tasks and maintain keen attention to detail.
- Professionalism: Uphold strict office confidentiality and consistently provide polite, professional service to both clients and staff.
- Driving License: A C1 Class driver's license is mandatory for this role.
Application Information: