Human Resource and Administrative Officer

VACANCY ANNOUNCEMENT

AL-BARAKAH CHARITY TRUST

(Proprietor of Mama Khadija Complex)

Position: Human Resource and Administrative Officer

Al-Barakah Charity Trust, the proprietor of Mama Khadija Complex, is actively seeking applications from qualified, motivated, and experienced Malawian nationals for the role of Human Resource and Administrative Officer. This crucial position will be based at Mama Khadija Complex in Namwera, Mangochi District.

Job Purpose

The Human Resource and Administrative Officer will be pivotal in coordinating human resource functions and overseeing daily administrative operations. The goal is to ensure the efficient delivery of services, uphold organizational policies, and guarantee compliance with all relevant labour laws and regulations.

Key Duties and Responsibilities

A. Human Resource Management

• Spearhead the recruitment and selection lifecycle, from advertising vacancies and shortlisting candidates to conducting interviews and finalizing appointments.


• Meticulously maintain up-to-date employee records, personnel files, and comprehensive human resource databases.


• Develop and issue employment contracts, appointment letters, confirmation letters, and other essential HR documentation.


• Monitor staff attendance, manage leave schedules, facilitate performance appraisals, and contribute to employee welfare initiatives.


• Facilitate staff onboarding, identify training needs, support professional development, and contribute to performance management frameworks.


• Ensure strict adherence to all applicable labour laws, employment regulations, and internal HR policies.


• Provide support in resolving workplace disputes and actively foster positive employee relations.


• Compile human resource reports and maintain the utmost confidentiality of all employee information.

B. Administrative Management

• Oversee daily office operations to guarantee the seamless functioning of the institution.


• Manage and replenish office supplies, equipment, stationery, and other essential administrative resources.


• Establish and maintain efficient filing systems, office records, correspondence, and all relevant documentation.


• Coordinate meetings, appointments, workshops, and other vital organizational activities.


• Ensure the proper maintenance of office facilities, management of utilities, and overall organization of the workplace.


• Assist in the management of organizational assets, transportation logistics, and other related duties as required.


• Monitor administrative expenditures and support budget preparation and cost-control efforts.


• Act as a key point of contact for service providers, suppliers, and other stakeholders on administrative matters.

C. General Responsibilities

• Prepare regular human resource and administrative reports for management review.


• Contribute to the development and implementation of organizational policies and procedures.


• Champion professionalism, accountability, teamwork, and strict adherence to the organization's code of conduct.


• Undertake any other duties as assigned by management that align with the responsibilities of this position.

Qualifications and Experience

Prospective candidates must meet the following minimum criteria:

• Possess a Bachelor's degree in Human Resource Management, Business Administration, Public Administration, Management Studies, or a closely related discipline.


• Demonstrate a minimum of three (3) years of progressive experience in both human resource management and administration.


• Exhibit a strong understanding of labour laws, HR policies, recruitment best practices, and employee relations principles.


• Possess proven experience in office administration, effective records management, and organizational coordination.


• Membership in a recognized professional human resource body will be considered a significant advantage.

Required Skills and Competencies

The ideal candidate will possess the following attributes:

• Exceptional written and verbal communication capabilities.


• Outstanding organizational, planning, and time-management skills.


• Demonstrated high levels of integrity, discretion, and professionalism.


• Strong interpersonal skills, enabling effective collaboration with diverse teams.


• Proficiency in Microsoft Word, Excel, PowerPoint, and common email applications.


• Excellent abilities in report writing, problem-solving, and sound decision-making.


• Capacity to work autonomously, prioritize tasks effectively, and consistently meet deadlines.


• Keen attention to detail and a proactive, results-oriented approach to work.

Mode of Application

Interested and qualified candidates are invited to submit the following documentation:

• A compelling application letter.


• A comprehensive and current curriculum vitae (CV).


• Scanned copies of relevant academic and professional certificates.


• Contact information for at least three (3) verifiable referees.

Applications should be formally addressed to:

The Principal
Mama Khadija Complex
P.O. Box 45
Namwera, Mangochi, Malawi.

Email:mkh.academy@gmail.com

WhatsApp: +265 882 396 070

Closing Date: 31st October 2026.

Please note that only candidates who are shortlisted will be contacted.