MILANZI INTERIORS

Seeking Executive Assistant

Application Deadline: Tuesday, May 26th, 2026

Position Available

EXECUTIVE ASSISTANT

Company: Milanzi Interiors
Location: Lilongwe, Malawi.
Employment Type: Full-Time

Role Overview

Milanzi Interiors is recruiting a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support. The ideal candidate will possess outstanding organizational, communication, and coordination skills, thriving in a fast-paced environment while maintaining utmost professionalism, confidentiality, and meticulous attention to detail.

Key Responsibilities

Executive and Administrative Support

• Manage the CEO's calendar, including scheduling meetings, appointments, and daily activities.
• Coordinate departmental meetings and ensure follow-up on action items with relevant teams.
• Arrange site visit schedules and manage project-related meeting logistics.
• Prepare meeting materials, reports, presentations, and executive documents.
• Accurately minute meetings and circulate follow-up actions.
• Track approvals, signatures, and pending executive matters.
• Manage reminders, deadlines, and critical timelines.

Travel & Event Coordination

• Arrange travel bookings, hotel accommodations, and flight itineraries.
• Coordinate conference participation, registrations, and executive events.
• Manage logistical arrangements for business meetings and executive engagements.

Business Coordination & Research

• Research and identify potential business opportunities, tenders, conferences, and industry events.
• Liaise effectively with client personal assistants, executives, and external stakeholders.
• Follow up with staff and departments to ensure timely task completion and deadline adherence.
• Provide day-to-day executive coordination and operational support to the CEO.

Minimum Requirements

• A minimum of 6 years of experience in an Executive Assistant, Personal Assistant, or senior administrative role.
• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Strong written and verbal communication capabilities.
• Exceptional organizational and multitasking proficiency.
• High degree of confidentiality and professionalism.
• Ability to operate independently and perform effectively under pressure.
• Keen attention to detail and strong problem-solving skills.
• Excellent time management and follow-up abilities.
• Proficiency in Microsoft Office, Google Workspace, and digital scheduling tools.
• Capacity to manage multiple priorities in a dynamic environment.

Personal Attributes

• Mature, proactive, and highly dependable.
• Possesses strong executive presence and professionalism.
• Ability to anticipate needs and think ahead.
• Solution-oriented with a pronounced sense of urgency.
• Maintains composure under pressure.
• Highly organized and detail-oriented.

Interested candidates should submit:

An updated CV, Cover Letter, and References to:

vacancies@milanzigroupmw.com

Contact Numbers: +265 (0) 888 877 264 | +265 (0) 880 000 096

Our Offices: Blantyre, Malawi. | Lilongwe, Malawi. | Johannesburg, South Africa.

Email: hello@milanzigroupmw.com
Website: www.milanziinteriors.com