Execution and Data Supervisor

Note: The successful candidates will be offered a 11-months contract. The role is tenable in Zomba. Interested candidates must be willing to work in Zomba. One Acre Fund will provide support for employee relocation in-line with our internal relocation policy.

Job Description

• Data reconciliation: Responsible for follow-ups on identified data  gaps with the field team and reconcile dashboard numbers vs what the field team has

• Payment request: Responsible for all PES farmers, casual  and staff payment requests and related payment follow ups and reconciliation

• PES CE Liaison: Responsible for compiling farmer  queries, grievances or  feedback channelled  through the Customer Engagement team

• Task Resource Coordination: Assist in the coordination of specific tasks  by ensuring the required resources are available at the right time for the team including training materials printing, training venue, transport arrangements

• Resource Procurement and Allocation: Submission of procurement requests  and allocate  resources to field teams  on time. This includes tracking of procured resources and reconciling stocks

• Scheduling: Organise and schedule meetings and events related to the program, ensuring that all stakeholders are informed of important dates and deadlines.

• Logistics: Coordinate travel arrangements, venue bookings, and other logistical needs for program-related activities. Submit payment requests for vendors in the portal and track to ensure vendors are paid on time

• Communication: Be the central point of contact for field communication and HQ communication related to the program, disseminating information, updates, and reports to relevant stakeholders both within PES and other departments

• Document Management:

• Documentation: Prepare, maintain, and organise program-related documents, including team meeting agendas, printing training materials, field reports, NM MoUs, and casual contracts.

• Filing and Record-Keeping: Ensure that all program documents (training, processes documentation, etc.) are properly filed and accessible, maintaining both physical(e.g. distribution IDSes, FPIC forms)  and digital records.

• Support to Stakeholders: Providing administrative support to program stakeholders, including preparing materials, organising resources, and responding to inquiries.

  •  Helping to organise stakeholder engagement activities, such as workshops, focus groups, or feedback sessions.

Qualifications

Technical Skills and Knowledge

• Minimum of Diploma in Administration or related

• 1-2 years of experience in administrative work and data management

• Strong communication and interpersonal skills

• Report writing skills

• Problem-solving and conflict-resolution skills

• Leadership skills

• Computer skills: proficiency in data analysis, excel/googlesheet, word etc

• Knowledgeable of community work dynamics

Timelines

• Preferred Start Date:As soon as possible

• Application Closing Date: 18 March 2026.

Application Process

Qualified candidates should submit their applications via this link  before the closing date.

Disclaimer

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.

We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.