About
OSSEDI Malawi is committed to safeguarding children and vulnerable adults and has a zero-tolerance policy on abuse and exploitation. All employment is subject to satisfactory background checks and references. A mandatory Police Clearance Certificate will be required from the successful candidate before a final offer is made.
Key Duties
- Provide administrative support to program and operations teams.
- Maintain organized filing systems for administrative and project documentation.
- Assist in procurement documentation and tracking of office supplies.
- Support coordination of meetings, workshops, and trainings.
- Prepare correspondence, reports, and routine administrative documents.
- Maintain staff attendance and leave tracking records.
- Support travel logistics for staff and project activities.
- Assist in maintaining asset and inventory registers.
- Support vehicle booking coordination and logistics arrangements.
- Receive visitors and handle general office communication.
- Ensure proper recordkeeping for administrative compliance.
- Provide support during audits and donor monitoring visits when required.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Public Administration, Office Management, Human Resource Management, or related field.
- Minimum 2 years of relevant administrative experience, preferably in an NGO environment.
- Experience supporting procurement and logistics processes is an added advantage.
- Familiarity with donor-funded project environments is desirable.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong document filing and records management skills.
- Experience maintaining inventory or asset tracking systems.
- Basic understanding of procurement procedures.
- Strong organizational and time-management skills.
- Good communication and interpersonal skills.
- High level of integrity and confidentiality.
- Ability to work independently and as part of a team.
- Ability to manage multiple administrative tasks efficiently.
- Fluency in English and Chichewa (written and spoken).
How to Apply
Interested candidates should submit the following documents by hand to: OSSEDI Malawi Office, Area 38, Plot Number 3, Katete Road, Lilongwe, Malawi. A cover letter (maximum 1 page) explaining suitability for the role and motivation to work with OSSEDI Malawi. An updated Curriculum Vitae (CV) with at least three professional referees (names, organisation, phone number, and email address).