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TJM & ASSOCIATES

LEGAL PRACTITIONERS

COMMISSIONERS FOR OATHS

CONVEYANCERS

TRADEMARK AND PATENT AGENTS

NOTARIES PUBLIC

2ND FLOOR

KANABAR HOUSE

VICTORIA AVENUE

P.O. BOX 2866

BLANTYRE

TEL: +265 (0) 1 826 726

E-mail: tjmlawyers@gmail.com

VACANCY

Our established legal practice is seeking to recruit qualified and seasoned individuals to fill an important role within our team.

POSITION: SECRETARY / RECEPTIONIST

LOCATION: Blantyre

JOB OBJECTIVE

To ensure the seamless operation of our front desk and provide comprehensive secretarial and administrative assistance. This role is pivotal in presenting a professional image to clients and visitors, acting as the primary point of contact and supporting the daily workflow of the office.

CORE DUTIES AND RESPONSIBILITIES

• Orchestrate and manage the schedules, appointments, and meetings for partners and staff, optimizing time utilization.
• Handle all incoming telephone calls, screening and directing them appropriately, while accurately taking and relaying messages.
• Manage the processing of all incoming and outgoing communications, including emails, letters, and parcels.
• Compile, organize, and maintain all files, documents, and records, ensuring their easy accessibility.
• Perform data entry tasks and meticulously maintain databases, upholding a high standard of accuracy and confidentiality.
• Ensure the reception area and office environment are consistently clean, orderly, and professionally presented.
• Procure office supplies and oversee essential office maintenance requirements.

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Possess a Diploma in Secretarial Studies, Business Administration, Office Management, or a comparable field from an accredited institution.
• A minimum of one (1) year of proven experience in a dynamic office setting; prior experience within a legal firm is highly advantageous.
• Demonstrate proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other standard office software.

ESSENTIAL PERSONAL ATTRIBUTES AND SKILLS

• Exceptional written and verbal communication abilities.
• A keen eye for detail and a commitment to accuracy.
• Strong interpersonal skills with a dedicated client-centric approach.

APPLICATION INSTRUCTIONS

Interested candidates are invited to submit their application letter, accompanied by a comprehensive Curriculum Vitae, copies of relevant academic and professional certificates, and the contact details of three (3) verifiable referees.

All applications must be submitted by Monday, 1st June, 2026, addressed to:

The Managing Partner

TJM & Associates

2nd Floor

Kanabar House

Victoria Avenue

P.O. Box 2866

Blantyre

Alternatively, applications can be sent via email to: tjmlawyers@gmail.com

Please note: Only candidates who are shortlisted will be contacted.

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