Malawi Warehouse Operations: Coordinator and Senior Supervisor

About One Acre Fund

Established in 2006, One Acre Fund empowers over 5.5 million smallholder farmers across nine African countries to enhance farm productivity. We provide essential resources such as high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a suite of other agricultural services. This comprehensive approach typically increases farmer incomes and assets by over 35 percent while fostering long-term resilience. Our impact is driven by a dedicated team of over 9,000 full-time professionals from diverse backgrounds. Learn more about our mission and impact on our "Why Work Here" blog.

Launched in 2016, our Malawi program serves more than 670,000 farmers with quality farm inputs and training. Our Malawian operations are based in Zomba, in the southern region, which hosts the country's largest concentration of smallholder farmers.

About the Role

We are recruiting experienced warehouse operations professionals to join our Logistics & Supply Chain department. This process will fill two positions: Warehouse Operations Coordinator (JL5) and Warehouse Senior Supervisor (JL4). The Warehouse Operations Coordinator will lead inventory management, warehouse planning, reporting, team supervision, and operational excellence within a regional warehouse. The Warehouse Senior Supervisor will focus on daily warehouse execution, workforce coordination, inventory transactions, and ensuring seamless day-to-day operations.

Key Responsibilities

Warehouse Operations Management

• Oversee or support all warehouse functions, including receiving, inspection, storage, order picking, packing, and dispatch of goods.


• Ensure the timely and accurate fulfillment of agricultural input orders.


• Monitor inventory levels and conduct regular stock counts to ensure accuracy.


• Implement and uphold First-In, First-Out (FIFO) inventory management principles.


• Optimize warehouse space utilization and ensure appropriate product storage conditions.

Inventory Control & Systems Management

• Maintain precise inventory records within Warehouse Management Systems (WMS) and other operational platforms.


• Investigate inventory discrepancies and facilitate reconciliation processes.


• Ensure all stock movements are recorded accurately and in real-time.


• Support or lead monthly inventory reconciliation and reporting activities.

Team Leadership & Workforce Management

• Supervise, mentor, and support warehouse staff and casual labor teams.


• Assign tasks and monitor productivity to meet operational targets.


• Foster a culture of accountability, teamwork, and continuous improvement.


• Assist with the recruitment, onboarding, and training of warehouse personnel as needed.

Health, Safety & Compliance

• Ensure strict adherence to warehouse safety standards, policies, and procedures.


• Maintain a clean, organized, and hazard-free warehouse environment.


• Conduct regular safety assessments and implement necessary corrective actions.


• Guarantee compliance with organizational and regulatory requirements.

Process Improvement & Reporting

• Identify opportunities to enhance warehouse efficiency, inventory accuracy, and overall operational performance.


• Prepare and review operational reports and performance metrics.


• Support the implementation of new warehouse processes, systems, and best practices.


• Participate in cross-functional initiatives to strengthen supply chain effectiveness.

Career Growth and Development

We are committed to fostering a culture of continuous learning and invest significantly in our employees' development. You will benefit from weekly manager check-ins, mentorship programs, training opportunities, and regular performance feedback. Bi-annual career reviews focus on your aspirations and long-term goals, offering the chance to shape a growing organization and build a fulfilling career.

Qualifications

General qualifications are outlined below; specific requirements for this role include:

For Warehouse Operations Coordinator (JL5):

• A minimum of 3 years of experience in warehouse operations, logistics, supply chain management, or comparable operational roles.


• Experience managing permanent staff and operational teams.


• Intermediate to advanced proficiency in Microsoft Excel.


• Experience with ERP systems like SAP Business One is advantageous.


• Strong analytical, planning, and problem-solving capabilities.

For Warehouse Senior Supervisor (JL4):

• A minimum of 2 years of experience in warehouse operations, logistics, supply chain management, or similar operational roles.


• Experience supervising teams or casual labor workforces.


• Proficient computer skills and experience with digital inventory systems.


• Excellent organizational skills and meticulous attention to detail.


• Experience with Warehouse Management Systems (WMS) is beneficial.

For Both Roles:

• A minimum Bachelor’s Degree or Diploma in Business Operations, Supply Chain, Agribusiness, Business Administration, Agriculture, Science, Logistics, or a related field.


• Strong communication and stakeholder management abilities.


• High levels of integrity, accountability, and professionalism.


• Willingness to work in rural operational settings.

Preferred Start Date

As soon as possible

Job Location

Zomba, Malawi – Your initial placement will be here, with assignments to various warehouses including Maone, Zamkutu, and Mwandama.

Benefits

Health insurance, paid time off

Contract Duration

1 Year (Renewable)

Eligibility

This opportunity is open exclusively to citizens or permanent residents of Malawi.

Application Deadline

31 August 2026. Please be aware that we review and process applications on a rolling basis until a hire is made.

One Acre Fund does not charge any fees for applications or tests at any stage of the recruitment process. Official communications will originate from an @oneacrefund.org email address. Please report any suspicious communication to globalhotline@oneacrefund.org, but do not submit applications or application materials to this address.

Diversity, Equity, Inclusion (DEI), and anti-racism are integral to our mission. One Acre Fund is dedicated to cultivating an environment where all staff feel valued, represented, and connected, enabling professional growth and exceptional impact for the farmers we serve.

We are committed to equal employment opportunity, irrespective of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity, or expression. We are proud to be an equal opportunity employer.