Executive Assistant

Malawi Agricultural and Industrial Investment Corporation (MAIIC) Plc - Executive Assistant

Background

The Malawi Agricultural and Industrial Investment Corporation (MAIIC) Plc, incorporated in November 2018, is a local Development Finance Institution (DFI) committed to bridging Malawi's long-term financing gap and fostering private sector development. MAIIC operates as a commercially oriented entity focused on driving socio-economic development within the country.

MAIIC Plc invites applications from qualified and experienced candidates to fill the position of Executive Assistant.

Executive Assistant

The Executive Assistant will provide comprehensive administrative and strategic support to the Managing Director. This role serves as the primary point of contact and liaison between the Managing Director, executive leadership, board members, and external stakeholders. The Executive Assistant reports directly to the Managing Director.

Key Responsibilities

• Manage and optimize the Managing Director’s daily schedule, prioritizing appointments and commitments.
• Coordinate complex travel arrangements, including booking flights, accommodation, securing visas, and arranging transportation.
• Filter, prioritize, and route internal communications, including emails, phone calls, and document approvals, drafting responses as necessary.
• Organize and coordinate Board and executive meetings, managing calendar scheduling, room reservations, and technology setup.
• Record accurate and concise meeting minutes and diligently track action items to ensure timely completion.
• Monitor ongoing institutional initiatives and provide status updates to the Managing Director.
• Review, proofread, and format corporate documents, memos, and external communications for the Managing Director’s approval.
• Maintain organized digital filing systems for records and confidential materials.
• Prepare reports, presentations, and formal documents for the Managing Director’s upcoming engagements.

Required Qualifications

• A Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• A minimum of 3 years of proven experience as an Executive Secretary, with direct support provided to a Managing Director or C-suite executive.
• Advanced proficiency in Microsoft Office 365 suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Excellent written and verbal communication skills.
• Strong organizational and time management capabilities.
• A high degree of discretion and integrity in handling confidential information.
• Excellent interpersonal skills.
• Meticulous attention to detail.
• A proactive problem-solver capable of managing shifting priorities with composure in a fast-paced corporate environment.

Closing Date: 31 August 2026

For more details and to apply, please refer to the provided link or visit our website at www.maiic.mw/job-opportunities.