PBM Construction is a forward thinking, design and build firm specializing in roads, buildings and water engineering projects. The company is distinguished by its innovative approach, technical expertise and strong capabilities in interior design and facilities transformation, delivering integrated solutions that combine functionality, efficiency and aesthetic excellence.
If you feel you are qualified, experienced, energetic, innovative, and professionally ready then come and join our exciting team because we are hiring:
All positions to be ready by Mid May, 2026
A competitive commensurate salary package
Executive Assistant (Head Office)
1. Purpose of Role
To provide high-level administrative, operational, and strategic support to the Directors, ensuring smooth daily operations, effective time management, and professional stakeholder engagement.
2. Key Responsibilities
Administrative & Executive Support
- Manage complex calendars, schedule meetings, and coordinate appointments for Directors
- Screen and prioritize emails, calls, and correspondence on behalf of Directors
- Prepare agendas, take minutes, and follow up on action items from Board and management meetings
- Draft, proofread, and format reports, presentations, proposals, and official communication.
Operations & Coordination
- Liaise between Directors and department heads, staff, clients, and external stakeholders
- Coordinate domestic and international travel, including itineraries, visas, and accommodation
- Organize Board meetings, company events, and strategic planning sessions
- Maintain confidential files, contracts, and company records in compliance with data protection.
Strategic & Research Support
- Conduct research and compile briefing notes to prepare Directors for meetings
- Track key deadlines, projects, and KPIs and milestones; provide regular status updates
- Handle special projects and assignments with discretion and initiative.
Office Management
- Oversee office administration and ensure the Directors’ office runs efficiently
- Manage expense reports, budgets, and procurement for the Directors’ office
- Manage access to Directors while maintaining professionalism and diplomacy.
3. Required Qualifications & Experience
- Diploma in business administration, Management, Communications, or related fields those with Bachelor's degrees will have added advantage.
- Minimum 4-5+ years proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-suite/Directors
- Excellent written and verbal communication skills in English
- Advanced proficiency in MS Office Suite, Google Workspace, Zoom/Teams, and calendar management tools
- Strong understanding of business operations, board procedures, and corporate governance.
4. Key Skills & Competencies
- Discretion & Integrity: Handles confidential information with utmost professionalism
- Organization: Exceptional planning, time management, and multitasking ability
- Communication: Professional, clear, and diplomatic with all levels of stakeholders
- Initiative: Proactive problem-solver who anticipates needs before they arise
- Adaptability: Calm under pressure; able to manage shifting priorities and tight deadlines
- Detail-oriented: Accuracy in documentation, scheduling, and correspondence
Why Join Us?
- Work directly with visionary leaders and impact strategic decisions
- Professional growth opportunities in a dynamic, values-driven environment
- Be part of a team that values excellence, quality, team work, and innovation.
How to Apply
Send an email with application letter, updated CV with copies of academic qualifications and relevant traceable referees to: both emails pbm.info@pbmgroupmw.com and mvulamilliam70@gmail.com
Address: P.O. Box 31495, Lilongwe 3. Please include a position in the email subject. Apply not later than 4th May 2026.
Only shortlisted candidates will be contacted.
PBM GROUP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.